Officers and Members

 

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Position Description - Treasurer

 

General Description

 

 

The Treasurer is an Officer of the Executive Board who has custody of the funds and securities of the Corporation and keeps full and accurate accounts of receipts and disbursements in books belonging to the Corporation. The Treasurer deposits all monies and other valuable effects in the name and to the credit of the Corporation in such depositories as may be designated by the Board of Directors. The Treasurer is the Chair of the Membership Team.

The Treasurer coordinates all membership records and renewals and keeps an account of the registered membership in the manner prescribed by the Board of Directors.

 

Specific Responsibilities and Duties:

 

 

  • Attends Board and membership meetings and actively participates in the governance of the Corporation.
  • Receives and records all funds received from members including, but not limited to, dues, Second Tuesday receipts, and fees for exhibitions registrations, workshops, or other events.
  • Receives and records all invoices, receipts for expenditures and reimbursements, writes checks, and disburses funds as required and directed by the Board of Directors.
  • Manages the Corporate checkbook, deposits funds, and balances monthly statements.
  • Creates and presents the Board of Directors written monthly reports detailing the financial activities and transactions of the Corporation, including net financial income/losses of Corporation shows, events, and workshops.
  • Completes and files all necessary state and federal tax forms on behalf of the Corporation.
  • Investigates and recommends financial strategies to the Board of Directors.
  • Maintains all archival financial records.
  • Sends out annual dues renewal notices, receives and documents dues payments, and issues new member ID cards annually.
  • Receives membership inquiries and replies with current Corporation forms and information packets.
  • Maintains a current electronic membership list.
  • Participates in recruitment activities to increase membership levels.
  • Assists with all Corporation activities and events.